Praca: Asystent Administracyjny / Asystentka Administracyjna z językiem angielskim

Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi. 

Nr licencji Ministerstwa Pracy: 386/3

For our Client - FRONTEX European Border and Coast Guard Agency we are looking for:

Asystent Administracyjny / Asystentka Administracyjna z językiem angielskim

Miejsce pracy: Warszawa
Nr ref.: AAF/10/2019

General tasks for administrative assistant:

• to ensure administrative support in administrative procedures;
• to co-ordinate the document flow and assist in archiving;
• to draft notes, letters, reports and follow up;
• to carry out data entry and support an administration of electronic databases;
• to support in preparation and evaluation of internal training;
• to assist at meetings, drafting minutes where necessary;
• to assist in correspondence, missions and agenda management;
• to arrange meeting venues, (optionally hotels or flights booking);
• to support the preparation and follow-up of financial commitments related to the specific activities of the designated Division
• to assist in the financial monitoring;
• to file invoices, payment records and bank statements;
• to assist in preparation and follow up of financial documents;
• to prepare procurement requests, drafts of reimbursement claims and other relevant financial documents in line with the financial rules in place;
• to verify supporting documentation attached to claims, invoices and requests for payments;
• to provide assistance in preparation, implementation and monitoring of contracts;
• to support project team in management of projects;
• to provide statistical data (tables, graphs and charts)
• to support in drafting reports in various areas
• to track and report team hours and file expense reports;
• to perform basic administrative tasks as copying, scanning, etc. 

Essential requirements:

Education:

• successfully completed secondary education related to the business needs.

Work experience:

• at least 1 year of professional experience in the specific area depending on the business needs.
  Computer skills:
• very good skills in the main MS Office software (Word, Excel, Outlook).
  Language skills:
• very good command of both written and spoken English (at least B2)

Advantageous criteria: 

Education:

•  depending on the business needs, the following criteria are considered advantageous:
  university degree in the field of business administration, finance or economics;
  knowledge of the EU financial regulatory framework;
  additional education related to asset management;
  university degree in public relations, journalism or languages;

Work experience:

• depending on the business needs, the following criteria are considered advantageous:
• previous experience in administrative and financial support tasks;
• experience in information management;
• experience in finance and business management, public procurement or accounting;
• experience in supporting project management;
• support in organization of press and outreach events;
• proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
• experience in assisting in organization of meetings and events in an international or multilingual context.

Computer skills:

• knowledge and experience in working with databases.
• experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language skills:

• knowledge of other EU language

Personal:

• high level of responsibility and ability to take initiative;
• very developed level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills
• high level of service orientation;
• ability to learn new skills and software
• ability to work in a team.

• contract of employment
• daily remuneration: 51.23 EUR net
• opportunity for development and promotion
• work with professionals